Online board meetings are a convenient and effective method for nonprofits to conduct business. But, like any meeting, the productivity of an online board meeting is affected by various factors. This article provides suggestions for making your virtual board meetings efficient and outlines the most common mistakes that can be avoided.
A lack of engagement
Many boards of non-profit organizations struggle to keep attendees from remote locations engaged during meetings. This is particularly relevant if your organization has transitioned to meeting remotely from face-to-face meetings. Meetings can be affected by low participation if members of the board aren’t comfortable speaking via video or if they aren’t comfortable with the technology.
It is difficult to get participants to take part in the virtual meeting if committee reports are not the most interesting part https://protectednetwork.org/optimizing-strategic-planning-with-ma-data-rooms/ of the agenda. To combat this, get your committee members to include a question or ask for feedback from the board in their reports.
Inadequate meeting minutes
The minutes of your board’s appointed officials are accountable for ensuring that all important discussions and decisions from the virtual meetings are documented in a clear and concise manner. They should avoid describing informal discussions or personal opinions, and aim for an appropriate balance between concision and thoroughness. It is also essential that the minutes are recorded accurately and that you have an established system to ensure secure storage of all documents such as governing documents, financial reports, and more. This will reduce confusion and increase accountability.